BOULDER-LONGMONT, CO / PROJECT OFFICE ADMINISTRATOR-ACCOUNTS ASSISTANT / AVOKA
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• LOCATION & LIFESTYLE – NEW OFFICE LOCATED NEAR BOULDER-LONGMONT, CO
• Here’s your opportunity to use your project administration skills in a busy environment offering variety & autonomy
• Work with a world leader in IT services – Avoka USA Head Office located near Longmont, CO, also with offices in Melbourne, Canberra, and Brisbane Australia, and the UK
• Great team atmosphere
• Attractive salary
Avoka is a leader in delivering Customer Experience Management (CEM) solutions that enable organizations to deliver exceptional online experiences throughout the entire customer journey of Discovery, Application, Service and Communications. Our solutions allow organizations to compete more effectively by giving their customers the convenience of digital self-service that is available anytime, from any location and on any device.
To learn more, visit www.AVOKA.com
Due to continued global growth, Avoka USA, Inc. is eager to hire an experienced Project Office Administrator. It is a key interactive role in our organization, responsible for collating and providing reliable financial and administrative support to the VP of Professional Services by assisting with the management of all Professional Services projects.
To be successful in this role you must be able to:
• Support VP of Professional Services in the administration and financial reporting of professional services projects
• Provide reliable financial & administrative support to Clients and Project Managers
• Act as the primary liaison between clients, finance, sales and professional services project team
• Work a flexible schedule since it is often necessary to collaborate with those in different time zones
• Setup all the Avoka Professional Services projects in line with Avoka best practices
• Interpret and analyze the financial aspect of project reporting
• Create and track progress reports of activities on projects drawing information from multiple sources
• Weekly coordination and co-chairing of national project review meetings and assisting with inter-project team communications
• Monitor, review and report on resource allocation and deployment
• Perform weekly project administration tasks with great accuracy and commercial acumen; including collecting timesheets, project & invoicing status reports and resource forecasts
• Assist Account Managers with the creation of internal sales orders
• Use excellent organizational and time management skills with the ability to handle changing priorities and crucial deadlines, all the while remaining outcome-focused
• Demonstrate the highest level of oral and written communication, interpersonal and consultation skills
• Demonstrate a high level of proficiency with MS Outlook, MS Word and MS Excel and intermediate level of skill in the use of PowerPoint and MS Project.
Desirable skills and experience:
• Highly motivated with well-developed analytical skills
• Strong organizational and multi-tasking skills
• Excellent attention to detail with superior problem solving and analytical skills
• Thorough understanding of the concept of reconciliation and the importance of accurate recording of figures
• Accounting and “MYOB Accounting†software exposure
• Prior knowledge of the software services industry, project management, information technology, business administration or financial management would be highly desirable
• Educational Certification in Business (Office Administration), Business College course or equivalent.
Benefits for you:
• The opportunity to work within a dynamic and skilled team of professionals
• A stimulating environment where you are exposed to new technologies
Eligibility criteria:
• To apply you must be an American citizen or permanent resident.
• No third party applications
Interested? Please submit your resume today to dsteinbach@avoka.com.